Here are the essentials to plan your event:
- The theme
The purpose of your event decides a theme; it also helps in shortlisting the venues for the event. Having a theme makes your event special and memorable. Coordinate with decorators to finalize a theme or setting that will blend well with the venue.
- Deciding the Date and who to invite
After shortlisting venue, the date for your event is very important. For some events like birthdays, the dates are not flexible so there is not much choice. Venue availability and choices are driven by dates. So, pick a favorable date when you can get many choices and discounted prices for Venues and services. It is advisable that you book the venue well in advance. After you have finalized your date and venue, it’s time to decide who all will be attending the event. If it’s a grand celebration then printing invites is a must! If its just a small gathering an E-invite should suffice.
- Does the event venue have everything you need?
Ensuring all amenities are present and arranging equipment for your event is a tedious job. Different events have different needs. A conference requires a venue with a strong wi-fi signal, while a Birthday party requires speakers for music and some area for games. A wedding, on the other hand, maybe set indoors as well as outdoors with vibrant decor. Making a list to make sure you don’t miss out on any requirements can be very helpful.
- Service and staffing
Service is by far the most important element of an event planning. Photographers, caterers, Dj ’s; any event would be incomplete without them. Looking for a photographer to capture the moments of your event can get difficult. Make sure you go through portfolios of their work to decide the best one that suits your needs. For caterers, ensure there is enough staff to serve your guests.
- Food and music
There are so many options to choose from; chat-counters, appetizers, or elaborate lavish meals. The food menu at your event is often dictated by two things — the number of people you are inviting and your budget.
There can’t be a celebration without any music! If you are planning a wedding, you can have a live band performance or simply book a DJ so you can let the guests groove to favorite songs.
Always make sure there is enough staff to take care of your guests so you can enjoy the party without any worry.
Having an organized list of things to do can make your work a whole lot easier. Need help planning a party? Contact Venuepool.com and we will provide you with any service you need- be it a venue or a service, to make your event a success.
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